To report issues, please send an email to our property management company, CIMS. They will handle scheduling the maintainace and repairs, and should provide updates on the request.  You can reach them at (408) 370-9902 or portal.commoninterest.com. 

Our HOA employs a property management company, currently called CIMS. This organization operationalizes the directives of the HOA board, coordinating community repairs and maintenance, getting bids on services, collecting dues, etc. 

Need to report an issue, pay dues, get a permit, or more? Please send an email to our property management company, Common Interest Management Services, or CIMS. You can reach them at (408) 370-9902 or portal.commoninterest.com.

The HOA Board is made up of five elected volunteer community homeowners. Their objective is to operate the community as a business, in managing operations and financials related to landscaping, trees, lighting, security, pool maintainance, etc. 

Our HOA employs a property management company, currently called CIMS. This organization operationalizes the directives of the HOA board, coordinating community repairs and maintenance, getting bids on services, etc. 

Anyone can volunteer to help the board and even develop a sub-committee around a particular initative, and anyone can run for election with the board. That process begins annually in February. In some instances, i.e. if a board member relenquishes their position, the board will appoint an interim board member to help support the need. 

The board hosts a meeting at our community clubhouse every month. The first 30 mins are open for homeowner questions and discussion, then following, it's closed to conclude the business portion of the meeting. 

Generally, you must submit an architectural appliation when you are making any exterior change to your home. It's important for the elected HOA board to review changes to make sure they are consistent with the regulations of our planned development, and adhering to community guidelines, so we are all happy about how our community looks and feels. 

The process for submitting an architectural application is as follows: 

1. Reach out to our management company for an architectural application. Please reach out to our property management company, Common Interest Management Services, or CIMS. You can reach them at (408) 370-9902 or portal.commoninterest.com. 

2. Complete the application, which requires: 

   1. • Application form (provided by managament company)

      • Name

      • Address

      • Contractor License - to validate they are licensed 

      • Contractor Insurance - to validate they are insured

      • Quote from Contractor - to understand scope of work

      • Design Plans - sketch, drawing, schematics and measurements

      • Reasoning for change

3. Send the form back to the management company

4. The board of directors for the HOA will review the application prior to the next board meeting, and will deliver a response. Board meetings happen every month on the second Monday. 

For more detail and helpful insight on responsibilities, you can look at the "Matrix for Maintenance, Repair and Replacement Responsibiliites" matrix provided in our CC&Rs. For a copy of this, please reach out to our property management company, Common Interest Management Services, or CIMS. You can reach them at (408) 370-9902 or portal.commoninterest.com. 

Please reach out to our property management company, Common Interest Management Services, or CIMS. You can reach them at (408) 370-9902 or portal.commoninterest.com. 

As a townhouse owner, you own your particular plot, which is specified in your Preliminary Title Report. The community collectively owns the rest of the common space. 

The area in between two garages is co-owned by the homeowners, and is not considered to be common space, however it does still adhere to community regulations in terms of what items can be left in that space. 

Yes! There are houses in the community that have solar, and we have guidelines and agreements for the process. As a general outline, here are the recommended steps to getting solar within our housing community:

1. Read/review Lincoln Village HOA Solar Policy Rules (adopted 1/11/21).

2. Gather information and estimate(s)/quote(s) from solar company(ies).(requires past 12 months electric usage record from PG&E) 

3. Obtain contractor's solar system engineered design plan.

4. Obtain solar system permit  (acquired by contractor).

5. Obtain solar system financing - if applicable.

6. Notify immediate neighbor(s) of intent to install solar system. Obtain neighbor(s) writen acknowledgment of intent.

7. Contract with GoGreen Roofing for flashings (roofing in penetrations for supports). Coordinate with solar system contractor and GoGreen.

8. Obtain homeowner and Lincoln Village HOA named as additional insureds on HO insurance policy. Provide proof sent to Lincoln Village HOA management.

9. Coordinate with Lincoln Village HOA for notarizartion of idemnity agreement.

10. Submit Architechtural Application to Lincoln Village HOA for board approval. Include contractor's engineered design plan, contractor's solar system permit, neighbor(s) writen acknowledgment, and proof of naming additional insurds on HO insurance.

11. Customize idenmnity agreement. Coordinate with a Lincoln Village HOA board member for notarizartion of idemnity agreement. Submit indemnity agreement for recording. Recorded indemnity agreement received (takes awhile). 

12. Installation coordinated & scheduled. Installation completed. Installation inspected, permit finalized. Final solar system permit received. Permission to Operate (PTO) obtained from PG&E. System activated. Final walkthrough with contractor. Loan payments started - if applicable. 

13. Submit request for payment of roof penetration cost allowed per HOA Solar Policy - if applicable. Apply for rebate from contractor - if applicable. Claim credit on Federal income tax - if applicable.